Thursday, December 17, 2009

Sharepoint 2010 Top 10 : Site,Web & Lists

Site Collection
  1. Advanced Web Analytics -This feature comprises advanced Web Analytics reports, data-driven workflows, workflow for scheduling reports, the What's Popular Web Part and customize reports functionality(for Enterprise SKU) at the site collection level.
  2. Work flow
    • Collect Signatures Workflow -Gathers signatures needed to complete a Microsoft Office document. This workflow can be edited in SharePoint Designer.
    • Disposition Approval Workflow - Manages document expiration and retention by allowing participants to decide whether to retain or delete expired documents.
    • Routing Workflows - Workflows that send a document for feedback or approval. These workflows can be edited in SharePoint Designer.
    • Translation Management Workflow - Manages document translation by creating copies of the document to be translated and assigning translation tasks to translators.
    • Three-state workflow - Use this workflow to track items in a list.
  3. Document -
    • Document ID Service - Assigns IDs to documents in the Site Collection, which can be used to retrieve items independent of their current location.
    • Document Sets - Provides the content types required for creating and using document sets. Create a document set when you want to manage multiple documents as a single work product.
  4. Enterprise Wiki Layouts - Create a large-scale wiki with categories and page layouts.
  5. In Place Records Management - Enable the definition and declaration of records in place.
  6. Library and Folder Based Retention - Allows list administrators to override content type retention schedules and set schedules on libraries and folders.
  7. Microsoft Search Server Web Parts - This feature uploads all web parts required for Search Center.
  8. Site Collection features
    • Enterprise - Features such as the business data catalog, forms services, and Excel Services, included in the Office SharePoint Server Enterprise License.
    • Standard - Features such as user profiles and search, included in the Office SharePoint Server Standard License.
  9. Publishing Infrastructure - Provides centralized libraries, content types, master pages and page layouts and enables page scheduling and other publishing functionality for a site collection.
  10. Reporting
    • Creates reports about information in Windows SharePoint Services.
    • Site Help -Create Help content for this site collection.
    • Visio Web Access - View Visio Drawing in Web Browser

  1. Access Services System Tables - Access Services System Tables
  2. Metadata
    • Content Organizer - Create metadata based rules that move content submitted to this site to the correct library or folder.
    • Metadata Navigation and Filtering - Provides each list in the site with a settings pages for configuring that list to use metadata tree view hierarchies and filter controls to improve navigation and filtering of the contained items.
  3. E-mail Router - This enables a site's document router to accept and route email messages. This feature should be used only in a highly managed store, like a Records Center.
  4. Collaboration -
    • Team Collaboration Lists - Provides team collaboration capabilities for a site by making standard lists, such as document libraries and issues, available.
    • Entity Collaboration Configuration -Creates the infrastructure necessary to enable users to create entity collaboration sites.
    • Entity Collaboration Instance Configuration - Creates the infrastructure necessary to enable users to create entity collaboration instance sites.
  5. Lists
    • Group Board Lists - Provides Calendar lists with added functionality for team and resource scheduling.
    • Take list offline - Take a virtual list offline into Outlook or Groove.
  6. Hold and eDiscovery - This feature is used to track external actions like litigations, investigations, or audits that require you to suspend the disposition of documents.
  7. Office Business Application Design Tools - Document libraries, lists, content types and pages required to build an Office Business Application solution.
  8. Office SharePoint Server Publishing - Create a Web page library as well as supporting libraries to create and publish pages based on page layouts.
  9. Translation Management Library - Create a translation management library when you want to create documents in multiple languages and manage translation tasks. Translation management libraries include a workflow to manage the translation process and provide sub-folders, file versioning, and check-in/check-out.
  10. Wiki Page Home Page - This site feature will create a wiki page and set it as your site home page.

Lists & Document Libraries
  1. List
    • improve the performance and management of large lists
    • support up to 50 million items within a SharePoint list;
    • BCS Lists - It's now much simpler to pull external data into a SharePoint list, the BCS is bi-directional; that is, a user can add, update, or delete a value in a BCS-driven list and it will automatically update that value in the data source.
  2. Content Type
    • Universal Content Types - create metadata that can be centrally managed across Site Collections. SharePoint 2010 can use this metadata to quickly filter a large list.
    • Content types Syndication
    • Sharing across site collections and across forms
    • Content type hub site- central management location for CTs
  3. Lookup List Improvements –You can now set up a Lookup list column for cascading deletes and referential integrity; that means that you can choose to either delete all child list items if you delete a lookup list item or you can prevent a user from deleting one without deleting the other. In addition, you can now pull over multiple columns from a lookup list, so the lookup column ID acts more as a foreign key that's used to join two tables together.
  4. Document Sets
    • A document set is a container for multiple documents to which you can assign certain metadata and treat as a single entity in many ways. For example, you can utilize the new SharePoint 2010 Document ID feature to keep track of where a document resides in a site collection, you can use the new managed tagging solution to assign keywords to the document set, and you can move or copy the entire set rather than the individual files.
    • Content can be grouped together into bundles. A Document Set is essentially a Content Type that can contain child Content Types. Bundles of documents can go through a single workflow, or be attached to a single information policy, etc.
    • You can download a Document Set as a ZIP file to your desktop.
    • Folder like structure for grouping multiple documents together with advanced capabilities, almost like folder with special meaning
    • Provision multiple content type docs in one doc set
    • Add Web Parts on the landing page of the doc set, ex: description or instructions, or even dashboard
    • Automate repetitive content creation
    • Allows consistency and process insight
    • Foundation for document assembly
  5. Querying
    • Indexing - Multi column indexes, and better control over item limited views, you can ensure that the queries are optimized and the list throttling and viewing will be better managed for performance of the server and the list.
    • The need to write / build CAML seems to be nearly eliminated with the introduction of Microsoft.SharePoint.LINQ; It will now translate LINQ into CAML for us!
    • View
      • XSLT has replaced the CAML approach for creating views in SharePoint Lists.
      • Multi select list items in view

  6. Document ID - Documents are now identified by their respective document IDs. With custom setup for ID mapping, ex: you can specify that document IDs in a library can be mapped to "HR_Policies_2009_XXXXX. At the same time if needed existing documents IDs can be reset to specific ID schema.

  7. Taxonomy
    • Tag documents with tag such as "I like it" which will make them easily available on MySite, this way you can always refer to them later. At the same time users can be more specific about tagging by means of tagging with taxonomy and view suggestions for taxonomy.
    • Documents rating provide social tagging of the documents with comments provided by end-users.
    • Hierarchical Taxonomy can be shared not just across site collections but across entire Farm.
    • Managed metadata
      • auto complete from managed term set
      • managed term sets are taxonomy
      • terms sets can be managed by individuals or by owners of the part of the taxonomy
      • Central taxonomy
      • Create your own taxonomies
      • Taxonomy structure tree view
      • Taxonomy store (centralized service)
      • Taxonomy term store
      • Multi language support for taxonomies

  8. Retention policies
    • Folders are being looked at as means of security and retention policies granularity. Nested folders can either inherit policies from parent or have their own. Retention policy consists of retention stages. There can be multiple stages set up for policy, stages that can fire off after specified period of time, ex: after 90 days move document somewhere, then after a year another stage might delete the document.
    • Retention policies can be set up:
      • per content type
      • per libraries and folders

  9. User Interface
    • Document libraries now allow end-users to select multiple documents, upload documents with drag and drop option.
    • Rich client application for editing documents (most popular office formats) directly from the browser.
    • Content organizer - Automatic routing of documents appropriate place in SharePoint. This is true Document management System feature, end users don’t even have to be aware of SharePoint and think which document library this document should go into. now they just work in word or office and SharePoint moves documents that were submitted by users to appropriate place, based on:
      • Rules for content rerouting
      • Metadata
      • Content Types
      • Property based conditions
      • Can apply multiple rules

  10. Record Management
    • Documents can be declared as records from within the doc libraries. Compliance details can be viewed from the document edit drop down menu. Granularity of the compliance goes down to the folder level.
    • "send to" menu option can be set up to send documents to multiple records management centers, not just 1 as it is in 2007. You can also "Send To" by means of Move the document, copy the document, or move it and leave a link to it so it is still accessible from within the document's original library.

More - SharePoint 2010 Top 10 Features Source - SharePoint 2010 Resources

1 comment:

document imaging services said...

Sharepoint 2010 has excellent features.each feature has unique functionality and can be very useful for the work of the organzation specially the record management feature allows documents to be declared as records from within the doc library.Some feature gives it completely different look