WSS Search Configuration & Administration

As i have mentioned in WSS Search Scenarios, There are very few administration and configurations settings are avalaible for a administrator in WSS.these settings are-
Configure Search Server
In WSS a single server (search server) performs both indexing and query processes.An administrator can configure a search server through Central admin site-

• Open SharePoint 3.0 Central Administration site.
• Go to Operations tab, in "Topology and Services" section , Click on "Services on Server"
• Click on "Windows SharePoint Services Search" link.
• Configure Search Database , crawl Schdule & other details.

Attach Search Server to Web App
An administrator can configure any existing web application to use new Search server in following ways-

• Open SharePoint 3.0 Central Administration site.
• Go to "Application Management" tab
• Click on "Content Databases" link
• Select your web application and click on your web application's content database link.
• Select new search server, click Ok

Search Administration
WSS provide very few settings for Search Administration, STSAdm command line utility exposes some admin operations for WSS, e.g. to start/stop full crawling following command can be used -
• Stsadm -o spsearch -action fullcrawlstart
• Stsadm -o spsearch -action fullcrawlstop
you can find complete list of STSadm operation from Microsoft sitehttp://technet.microsoft.com/en-us/library/cc288507.aspx

Search Scopes & Permissions
An site Administrator can configure scopes and permission level search at site level -

• An administrator can include/exclude any Sharepoint list in Search result-
  • Go to Document Lib/List Setting
  • Advance Setting
  • Don’t allow List in search
  • Then search some content, Contents from this list/library will not included in search result.


• Content from a list/library will not included in search result if user dont have permission on that list/library -
  • Add a new user
  • Remove permission from an item in a list
  • Then retest the search, those item will not be there in search results.

Enable PDF Search

• Download and install the Adobe PDF IFilter
  http://www.adobe.com/support/downloads/detail.jsp?ftpID=2611
• Edit Registory entries - Click Start, click Run, type regedit,
• Locate HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Shared Tools\Web Server Extensions\12.0\Search\Applications\GUID\Gather\Search\Extensions\ExtensionList
• On the Edit menu, point to New, and then click String Value.
• Type 38, and then press ENTER.
• Right-click the registry entry that you created, and then click Modify.
• In the Value data box, type pdf, and then click OK.
• Stop and then start the Windows SharePoint Services Search service.
  • Net start spsearch
  • Net stop spsearch
  
• Note -Confirm following entries - These registry subkeys and the values that they contain are created when you installed the Adobe PDF IFilter on the server -
  • open - HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Shared Tools\Web Server Extensions\12.0\Search\Setup\ContentIndexCommon\Filters\Extension\.pdf
    
    This registry subkey must contain the following registry entry:
    Name: Default
    Type: REG_MULTI_SZ
    Data: {4C904448-74A9-11D0-AF6E-00C04FD8DC02}
    
  • open - HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Shared Tools\Web Server Extensions\12.0\Search\Setup\Filters\.pdf.
    
    This registry subkey must contain the following registry entries:
    Name: Default
    Type: REG_SZ
    Data: (value not set)
    
    Name: Extension
    Type: REG_SZ
    Data: pdf
    
    Name: FileTypeBucket
    Type: REG_DWORD
    Data: 0x00000001 (1)
    
    Name: MimeTypes
    Type: REG_SZ
    Data: application/pdf
    


• Display .pdf icon -
  
  • Download PDF Icon from http://lh5.ggpht.com/mark.deraeve/SEz5O7l1DwI/AAAAAAAAB6o/r07MeX2e_5U/s144/pdficon_small.gif
  • Copy file in Images folder on 12 hives(c:\Program Files\Common FIles\Microsoft Shared\Web Server extensions\12\TEMPLATE\IMAGES).
  
  
  • Open DOCICON.xml file (C:\Program Files\Common FIles\Microsoft Shared\Web Server extensions\12\TEMPLATE\XML)
  • Add new key for pdf icon.The new key will be <mapping key="pdf" value="pdficon_small.gif" opencontrol="">
  • Save file and reset iis - IISRESET